make your free landlord reference letter

making a landlord reference letter online is simple. just answer a few questions and 2022世界杯32强抽签时间 will build your document for you. when you have all of the details prepared in advance, making your document is a quick and easy process.

you will need the following information:

current or previous landlord details

• is an agent acting for the landlord that’s providing the reference? 

  • if so:

    • what are the agent’s details (eg name and address)?

    • what is the landlord’s name?

  • if not, what are the landlord’s details (eg name and address)?

potential/new landlord details

• is an agent acting for the potential new landlord? 

  • if so:

    • what are the agent’s details (eg name and address)?

    • what is the landlord’s name?

  • if not, what are the landlord’s details (eg name and address)?

tenant details

• what is the tenant’s name?

• when did the tenant rent the current or previous landlord’s property?

reference

• would the current or previous landlord recommend the tenant on account of:

  • them paying their rent on time?

  • them paying their rent in full?

  • looking after the property?

  • cleanliness?

  • respectfulness?

  • them being easy to reach and communicate with?

  • them promptly notifying the landlord or agent about any issues?

  • any other reasons?

• did the landlord have any problems with the tenant? if so, did they include:

  • them being regularly late paying rent?

  • them regularly not paying their rent in full?

  • them making unreasonable requests?

  • them being hard to contact?

  • them receiving complaints from neighbours?

  • damage to the property?

  • not cleaning the property properly?

  • any other issues?

• did the tenant have any pets?

  • if so, did the pets cause any issues?

• overall, would the landlord choose to rent to the tenant again?

date

• what is the date of the landlord reference letter?

landlord reference letters are used to provide written references about current or previous tenants. to do so, this landlord reference letter includes the following:

sender and recipient details

the start of the landlord reference letter provides details of the current or former landlord and the potential/new landlord.

if the letter is being written by an agent, this is also highlighted here. 

factual history

next, the letter sets out basic facts of the current or former landlord’s relationship with the tenant(s). for example, when the tenant rented the landlord’s property and what type of property it was.

positive aspects of the reference

the letter progresses to identify anything you’ve indicated was positive about the tenant’s occupancy of the landlord’s property. for example, that they paid their rent on time and kept the property clean.

negative aspects of the reference

if you’ve indicated that the landlord had issues with the tenant, this section will be included in your letter. it will set out anything you’ve indicated was negative about the tenant’s occupancy of the landlord’s property. for example, prompted complaints from neighbours about nuisance or disruption.

pets 

if the tenant has (or had) pets, they are identified here. the letter will then state that the pets have not caused any issues or, if they have, will highlight the issues they caused.

overall recommendation 

the landlord reference letter ends by stating whether or not the current or former landlord recommends the tenant to the potential new landlord. 

signatures 

lastly, the letter provides spaces for the current or former landlord or their agent to sign. 

if you want your landlord reference letter to include further or more detailed provisions, you can edit your document. however, if you do this, you may want a lawyer to review or change the landlord reference letter for you to make sure it complies with all relevant laws and meets your specific needs. ask a lawyer for assistance.

take care to avoid discrimination

landlord reference letters should be accurate and fair and should be provided by following a fair and consistent process. landlords must take particular care to avoid any conduct that is unfair or inconsistent, as this may result in allegations of discrimination. the letter should be professional and unbiased.

comply with data protection obligations

whenever a landlord discloses any personal details about a (current or former) tenant (eg their name and address) to a prospective landlord, they should be aware that this is often personal data (ie information about individuals from which they may be identified), which is protected by data protection law. 

when making any such disclosures, they must comply with their data protection obligations and must have a legal basis for using the data in this way. in most circumstances, this will be the tenant consenting to a reference being provided. 

for more information, read data protection and data protection for private landlords. 

follow the relevant administrative and procedural steps when a tenant moves out

whenever a tenant moves out, landlords need to consider certain administrative and procedural steps. aside from providing a reference, these may include:

• confirming the tenancy end date

• ensuring they have a copy of the original inventory

• carrying out an end-of-tenancy inspection

• updating the utility companies on the meter readings at the time when the tenant moves out

• checking council tax payments are up to date

• releasing the tenant’s deposit

for more information, read end of tenancy checklist for landlords.

understand when to seek advice from a lawyer

ask a lawyer if:

• the tenant is based outside of england, wales and scotland

• the tenant’s new property is based outside of england, wales and scotland

• this document doesn’t meet your needs

• the landlord wants to make specific statements about how regularly rent was paid and how late rent payments were