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wedding planner contract

this agreement is made on the date of last signature below between:

parties

agreement

meaning

1. in this agreement, the following words are defined:

   agreement	this agreement for the provision of the services (as defined below) including any schedules;
   engagement	the engagement of the wedding planner by the client on the terms of this agreement;
   effective date	;
   services	the services to be provided by the wedding planner for the client as described in the section entitled 'provision of services';
   venue	the premises on which the wedding will take place; and
   wedding	the wedding between which is to take place on .

2. in this agreement, unless the context requires a different interpretation:
   1. the singular includes the plural and vice versa;
   2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this agreement;
   3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
   4. “including” is understood to mean “including without limitation”;
   5. reference to any statutory provision includes any modification or amendment of it; 
   6. the headings and subheadings do not form part of this agreement; and
   7. "writing" or "written" will include fax and e-mail unless otherwise stated.

provision of services

1. the wedding planner shall plan and coordinate the wedding. specifically, the wedding planner shall provide the following services to the client: 
2. the wedding planner shall perform the services with reasonable care and skill, in accordance with:

   1. generally recognised commercial practices and standards in the applicable industry; and

   2. all laws and regulations applicable to the services, including all laws and regulations related to (i) anti-bribery and corruption, and (ii) data protection.

client obligations

1. the client is responsible for:
   1. giving the wedding planner clear instructions about the wedding; 
   2. managing their budget and informing the wedding planner of any budgetary constraints;
   3. being on time for meetings and trial runs;
   4. provide the wedding planner with details of any special requirements for the wedding, the venue or wedding guests within a reasonable time; and
   5. informing the wedding planner of any changes within a reasonable time.

term

1. the agreement begins on the effective date and will continue until the completion of the services, or until notice is given in accordance with the procedure set out in the section entitled 'ending the agreement'.

fees

1. clients are responsible for the payment of fees. the wedding planner will charge clients for the services at the rate of £ per (the fee).
2. the client will receive an invoice for the provision of services, which is payable at the time of booking. any invoices submitted by the wedding planner must be paid within  days of the date of invoice and the services will only be provided once payment is received. payment can be made by bacs.

expenses

ending the agreement

1. either party may end this agreement by giving the other party s' written notice for any reason.
2. if the client wishes to end the agreement and at the time of termination, the wedding planner has spent:
   1. either no time, or no more than  hours, providing any part of the services (including preparations for the supply of services), the wedding planner will refund the client 100% of the fee, other than any expenses.
   2. more than  hours providing the services, and provided the wedding planner acted reasonably in providing the services and incurring expenses, the wedding planner will refund the client a proportion of the fee paid. the wedding planner will retain the fee paid in respect of the services already provided, including any expenses. the client will be provided with a detailed breakdown of the fee in respect of the services and expenses.
3. if the client needs to cancel this agreement due to exceptional, unforeseen circumstances outside of the client’s reasonable control, the wedding planner will consider the circumstances in question and, in the wedding planner’s absolute discretion, decide whether to waive the fee. unforeseen circumstances outside of the client’s control include, but are not limited to: sickness, accidents or bereavement affecting the client of their immediate families; the venue becoming unavailable for the wedding; acts of god; epidemic or pandemic; civil unrest; fire; flood; droughts; storms; earthquakes; collapse of buildings; acts of terrorism; acts of war; governmental action; any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition; or any other event that is beyond the control of the party in question.
4. the client may end this agreement with immediate effect if the wedding planner breaches any of their obligations under this agreement and the wedding planner has not, or cannot put right that breach within a reasonable period (for the avoidance of doubt, 30 calendar days).
5. the wedding planner may end this agreement with immediate effect if:
   1. the client breaches any of their obligations under this agreement and has not, or cannot put right that breach within a reasonable period (for the avoidance of doubt, 30 calendar days); or
   2. a client displays abusive, threatening or otherwise inappropriate behaviour.
6. the provision of services may be suspended (meaning the wedding planner will temporarily not provide the services) if an event beyond the wedding planner’s reasonable control compels them to reduce the available hours.

liability and insurance

1. if the wedding planner’s performance of its obligations under this agreement is prevented or delayed by any act or omission of the client, the wedding planner shall not be liable for any costs, charges or losses sustained or incurred by the client that arise directly or indirectly from such prevention or delay.
2. nothing in this agreement limits or excludes the wedding planner's liability for:

   1. death or personal injury caused by its negligence;

   2. fraud or fraudulent misrepresentation; or

   3. any other liability which cannot be limited or excluded by applicable law.

3. subject to the above clause, the wedding planner shall not be liable, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with this agreement for:
   1. loss of profits;
   2. loss of sales or business;
   3. loss of agreements or contracts;
   4. loss of anticipated savings;
   5. loss of or damage to goodwill;
   6. any indirect or consequential loss;
   7. any loss resulting from a claim made by any third party;
   8. any loss or damage to the party’s property or belongings.
4. subject to the two preceding clauses, the total liability of the wedding planner for any other loss of client in respect of any one event or series of connected events shall not exceed the fee paid under this agreement.
5. during this agreement, the wedding planner shall maintain in force with a reputable insurance company, insurance sufficient to indemnify risks for which they may be responsible, including for their respective sub-contractors, agents and employees, in connection with the services and shall, on either parties’ request, produce both the insurance certificate giving details of cover and the receipt for the current year's premium.

privacy

1. the wedding planner respects the client’s privacy and complies with the gdpr with regard to the client’s personal information. 
2. this agreement should be read alongside and is in addition to the wedding planner’s privacy policy.
3. for the purposes of this agreement:
   1. 'data protection laws' means any applicable law relating to the processing of personal data, including, but not limited to the data protection act 2018 and the gdpr.
   2. 'gdpr' means the uk general data protection regulation.
   3. 'personal data' and 'processing' shall have the same meaning as in the gdpr. 
4. where the client supplies personal data to the wedding planner for the provision of the services and the wedding planner processes that personal data in the course of providing the services to the client, the wedding planner will comply with the obligations imposed by the data protection laws:
   1. before or at the time of collecting personal data, the wedding planner will identify the purposes for which information is being collected;
   2. the wedding planner will only process personal data for the purposes identified;
   3. the wedding planner will respect the client’s rights in relation to personal data; and 
   4. the wedding planner will implement technical and organisational measures to ensure the client’s personal data is secure. 
5. for any enquiries or complaints regarding data privacy, the client can email the wedding planner at .

general

1. this agreement contains the whole agreement between the parties relating to its subject matter and supersedes all prior discussions, arrangements or agreements that might have taken place in relation to the agreement. nothing in this clause limits or excludes any liability for fraud or fraudulent misrepresentation.
2. no party may assign, transfer or sub-contract to any third party the benefit and/or burden of the agreement without the prior written consent (not to be unreasonably withheld) of the other party.
3. no variation of the agreement will be valid or binding unless it is recorded in writing and signed by or on behalf of both parties.
4. the contracts (rights of third parties) act 1999 does not apply to the agreement and no third party has any right to enforce or rely on any provision of the agreement.
5. unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
6. a provision which by its intent or terms is meant to survive the termination of the agreement will do so.
7. if any court or competent authority finds that any provision (or part) of the agreement is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of the agreement will not be affected.
8. any notice (other than in legal proceedings) to be delivered under the agreement must be in writing and delivered by pre-paid first class post to or left by hand delivery at the wedding planner's registered address or place of business, or sent by email to the wedding planner's main business email address: . notices:
   1. sent by post will be deemed to have been received, where posted from and to addresses in the united kingdom, on the second working day (which, for the purposes of this agreement, means any day other than a saturday, sunday or public holiday in england and wales) and, where posted from or to addresses outside the united kingdom, on the tenth working day following the date of posting;
   2. delivered by hand will be deemed to have been received at the time the notice is left at the proper address; and
   3. sent by email will be deemed to have been received on the next working day after sending.

governing law and jurisdiction

1. this agreement will be governed by and interpreted according to english and welsh law. all disputes and claims arising under the agreement (including non-contractual disputes or claims) will be subject to the exclusive jurisdiction of the english and welsh courts.

the parties have signed this agreement on the date(s) below: